What you need to know: electronic signatures

At Foundra, we know that you’re always on the go. You don’t want to be tied to a printer and scanner or waiting around for a courier to collect your documents. We use electronic signature (e-signature) technology so you can incorporate and maintain your company on your mobile or tablet. Here we answer some common questions about this technology.

What is an e-signature?

This is a broad term describing all the ways in which someone can “sign” an electronic document. There are many types of technology that allow e-signatures to be created from the simple name typed at the end of an e-mail message to a digital image of a handwritten signature to a unique code or PIN which identifies one party to another. The most complex is a digital signature using the public key infrastructure (PKI) protocol. Using keys and encryption, a digital signature is bound to the document so both the signature and identity are linked to the user. The document is secure and the digital signature cannot be changed. 

 How does it work?

  • Foundra sends the documents to you by email.

  • Click on the link in the email.

  • Follow the tabs to drop your signature into the correct places.

  • Click on Finish. That’s it!

 Why does Foundra use e-signature technology?

  • Reducing paper: no need to print, scan, move and store paper.

  • Speed and ease: less delays and sign on-the-go on your mobile or tablet.

  • Secure: documents signed using e-signature technology are encrypted and stored securely – avoid the risk of them being lost, stolen or forged.

  • No cost to you: you don’t pay for the technology – we do! 

I like it. How do I use e-signatures in my business?

Simply sign up for one of the platforms like DocuSign, SignEasy or HelloSign, all of which are specialist platforms and applications who deal with e-signing. Foundra uses DocuSign.

 Are there times when I can’t use e-signatures?

Yes. The restrictions vary depending on the country or jurisdiction in which you are operating but, generally speaking, you can’t e-sign title deeds to real property and personal or family law documents (e.g. marriage, divorce and wills).